Job Descriptions: Job Description Tips & Examples of Job Descriptions

Job Descriptions

Some job descriptions are either too vague or too different from the actual tasks the employees are performing. To avoid any confusion, job descriptions should be written as detailed summaries of the functions and responsibilities of employees.

What should be included in job descriptions

Now, the question is on what a detailed summary may mean in terms of job descriptions. In other words, what should be part of that so-called detailed summary? Job descriptions should, of course, include the job title, and the responsibilities and functions assigned to a person with such a title. Job descriptions should also include the departments and immediate supervisors the employees will be reporting to. They should also clarify the special skills, educational requirements and working experience needed by the employee to function in the position. Good job descriptions do not contain discrimination of any kind.

Importance of job descriptions

Job descriptions create limits to what an employee must do. Through job descriptions, employees become aware of all their responsibilities. This way, they'll know exactly what they are getting into when they first applied for the position. Employees will also know when their employers are assigning jobs that should not have been theirs, which helps create a balance in the office. Employers benefit by being able to relay to their employees what exactly they should do in just one detailed summary.

Role of job descriptions in employee recruitment

When companies post job advertisements, they include job descriptions for all positions that are available. This is so they will get the kind of employees they are looking for. Without detailed job descriptions, more unsuitable people may be knocking down their office door. Having too many unsuitable job candidates can be a total waste of time because instead of just focusing on a few competent candidates, the hiring manager must also go through several unnecessary applications. Employees also benefit from ads with accurate, detailed job descriptions. They know first off which jobs to avoid and which to go for. Some job descriptions include additional requirements from job candidates, such as "willingness to relocate".

Alternative terms used for job descriptions

Job descriptions can sometimes be called other names. Some alternative terms that focus on the responsibilities are: "job duties", "roles and responsibilities", and "job summary". More general terms include "general guidelines" and "job specifications". Those that focus on the skill set are "professional skills" and "key role interactions".